Role Type: Full Time Location: Kirkland, WA, Hybrid, US Only Travel Requirement: This position requires the ability to travel up to 25% of the time. Reports to: Director of Community Experience
The Event and Experience Coordinator will lead the charge to create best-in-class experiences that build brand loyalty and connect our supporter community to the impact they are making in partnership with Rescue:Freedom. From project management to sponsor procurement to system development and beyond, this role will plan and execute events that inspire further giving. Join a growing and innovative team as we partner cross-departmentally to ideate and execute the next generation of event strategy for our organization.
Responsibilities You will:
Lead the project management and execution of all Rescue:Freedom hosted donor-related events ranging from small-scale, audience specific events to large-scale galas (500+ attendees).
Oversee events from start to completion. Project manage all details, logistics, and event execution.
Develop new methods to drive event growth at Rescue:Freedom to bring our current and prospective donors’ experience to new heights. You will be responsible for leading the sustainable expansion of our event portfolio in partnership with the Director of Community Experience.
Lead event-related goal setting, establish event KPIs and analyze results for event growth and donor engagement.
Seek innovative ways to acquire new donors and retain current donors through unique event-related tactics in collaboration with Development.
Manage all event-related technology such as Classy Events, Classy Live, Virtuous Events and future auction or event-related softwares. Seek guidance on system enhancements and troubleshooting system issues.
Creatively build and audit event-related donor journeys, systems, automations and processes to track and connect with event invitees and attendees in collaboration with the CRM Manager.
Work alongside the Director of Community Experience and Community Mobilization Manager to develop event audience development plans, assist procurement and communication with sponsors and ambassadors and follow-up post-event.
Analyze historical event data and drive the cross-collaboration and execution of opportunities to connect with new and repeat donors in meaningful ways.
Assist the Development team for supporter-led events by creating the structure and accompanying systems and processes for event management, event material distribution and merchandise resourcing.
Lead the research, acquisition and vendor relationship management for prospective venues and partnerships, building brand loyalty and negotiating nonprofit rates.
Collaborate with the Marketing and Development team to develop informed pre, during and post event-related communication and engagement strategies.
Lead the system creation, distribution, execution,fulfillment, inventory tracking and reporting of merchandise for the organization, collaborating with Marketing and Development to effectively thank our current and prospect donors.
Manage the expectations, deliverables and execution of the internal team, external volunteers and external vendors.
Manage, maintain and hold the team accountable to the event budget and make informed decisions based on priorities of the event.
Lead weekly, monthly, quarterly and annual reporting of event performance in collaboration with key stakeholders in the department.
Research partnership opportunities, new tools and integrations to continually innovate our efforts in collaboration with the CRM Manager.
Support all donor stewardship needs such as but not limited to personal card handwriting for donors, individual donor emails and phone calls, etc.
Perform other duties as assigned.
A self-motivated and determined professional with a hunger to learn, innovate and grow yourself and our event engagement.
A team player who works well with others cross-departmentally.
A leader in driving growth with an ability to delegate responsibility and instill accountability across teams.
A detail-oriented project manager who casts vision, plans ahead and assesses risk.
Results-oriented and process driven, with high expectations of self and team. You take initiative and are the first to raise your hand.
An excellent communicator.
A servant leader with your team, your vendor relationships and the Rescue:Freedom supporters.
A creative problem solver who can improve our event systems and processes.
Poised under pressure. Flexible, nimble and able to pivot quickly.
Aligned with, understand, and agree to live by Rescue:Freedom International’s posture as a faith-based organization committed to Christian principles and practice.
Education & Experience:
Proven event planning and execution experience.
Experience managing a budget of $20,000+.
Experience managing large-scale events of 500+ attendees. (Preferred)
Proven experience in customer service. Experience managing a team of volunteers. (Preferred)
Experience with event-related and CRM software tools such as Greater Giving, Classy, etc. (Preferred)
Compensation: Let’s talk
While we thank all applicants for their interest, only shortlisted applicants will be contacted.
Rescue:Freedom is on a mission to end sex trafficking in our lifetime. Together, we empower the rescue and restoration of women and children, prevent sexual exploitation from ever happening, and turn everyday people into advocates through education. Through a global network of Local Partners, our holistic solution is ending slavery.
At Rescue:Freedom, we believe every human being is made for freedom. Sex trafficking is modern-day slavery and an unacceptable violation of fundamental human rights. We believe in every person’s inherent dignity, value, and we seek to empower survivors to thrive in freedom.
We exist to empower the rescue and restoration of those in sexual slavery and to prevent exploitation.
Focused on the Mission
Statement of Faith:
The work we do is informed and motivated by a deep faith in Jesus and a commitment to His teachings. This is how we know what love is: Jesus Christ laid down his life for us. “And we ought to lay down our lives for our brothers and sisters. If anyone has material possessions and sees a brother or sister in need but has no pity on them, how can the love of God be in that person? Dearchildren, let us not love with words or speech but with actions and in truth.” 1 John 3:16-18
We believe that all people are created in the image of God with inherent value. They are worthy of love and our best efforts to affirm that value. Our programs serve all people, from all backgrounds, without discrimination of any kind. “He has shown you, O mortal, what is good. And what does the LORD require of you? To act justly and to love mercy and to walk humbly with your God.” Micah 6:8
We advocate for the vulnerable and exploited because we believe there is hope for a restored life and a better future. “The Spirit of the Lord is on me, because he has anointed me to proclaim good news to the poor. He has sent me to proclaim freedom for the prisoners and recovery of sight for the blind, to set the oppressed free” – Jesus, Luke 4:18
Statement of Practice:
As followers of Jesus our desire is to obey his teachings in all areas of our lives. We understand that faith is deeply personal and many of us may come from different Christian traditions, but we believe that we are part of “One Body”, and united in our faith in Jesus. While some of our views and practices may vary, we share a commitment to Christian orthodoxy and scripture, and a belief that spiritual community is an essential element of how we practice our faith. We share a commitment to “Love the Lord our God with all our heart, with all our soul and with all our mind, and to love our neighbors like ourselves” (Matthew 22:23-40). As a diverse team from many countries, cultures and Christian traditions, we focus on the elements and practices of our faith and orthodoxy that unite us and not divide us.